Privacy Policy
Last Updated: October 12, 2026
1. Introduction
Notary Hive (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, protect, and disclose information when you visit our website, request our notary services, schedule an appointment, or communicate with us by phone, email, or SMS text message.
Our business provides notary services. We use personal information only as reasonably necessary to operate our business, provide requested services, communicate with clients, and comply with applicable legal requirements.
2. Information We Collect
Depending on how you interact with our business, we may collect:
Contact information: Your name, telephone number, email address, and other contact information you provide.
Appointment information: Your requested appointment date, time, location, and details necessary to coordinate notary services.
Communications: Information you provide when contacting us, requesting a quote, asking questions, or arranging notary services.
SMS consent information: Your mobile number, messaging preferences, consent records, and opt-out requests, where applicable.
Website information: Technical information such as IP address, browser type, and website usage data, where collected.
Where necessary to perform a notarial act, we may handle identification information, document details, and other information required by applicable notary laws. We handle such information only as permitted by law and as necessary for the requested service.
3. How We Use Your Information
We may use your information to:
Respond to inquiries about our notary services.
Schedule, confirm, reschedule, and manage appointments.
Communicate service-related instructions and logistical details.
Send appointment reminders and updates regarding requested notary services.
Respond to questions and provide customer support.
Maintain business records and comply with applicable legal requirements.
Protect the security and integrity of our website and business operations.
We do not use consent provided for notary-service communications as permission to send unrelated marketing messages.
4. SMS Text Messaging and Mobile Privacy
Notary Hive uses SMS text messaging solely for communications related to our notary services. These messages may include responses to client inquiries, appointment confirmations, scheduling updates, appointment reminders, location information, and other communications directly related to services requested by the client.
Message frequency varies depending on your appointment and communication needs. Message and data rates may apply.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All other categories of data exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
We do not sell, rent, or exchange mobile telephone numbers or SMS consent information. We do not authorize other businesses to use our clients' mobile information or messaging consent for their own marketing or lead-generation purposes.
We may use service providers, including telecommunications and SMS delivery providers, to facilitate communications on our behalf. These providers may process information as necessary to deliver our services and operate our communications systems. They are not authorized by us to use SMS consent information for their own marketing or promotional purposes.
We may disclose information when required by law, valid legal process, or applicable regulatory obligations. Any disclosure will be limited to what is permitted or required by law.
SMS Consent and Opt-Out
We communicate by text with clients who have requested or consented to the applicable service-related communications, consistent with applicable law and carrier requirements.
You may opt out of text messages at any time by replying STOP. For assistance, reply HELP or contact us using the information listed below.
Opting out of SMS does not prevent you from requesting our notary services or contacting us through other available methods.
5. Sharing and Disclosure of Information
We do not sell personal information to third parties.
We may disclose limited information when reasonably necessary to:
Service providers supporting our website, business operations, communications, and appointment coordination.
Professional advisers assisting with legitimate business or legal matters.
Government agencies, courts, or other parties when disclosure is legally required or authorized.
Other parties where necessary to protect our legal rights, prevent fraud, or address security concerns, as permitted by law.
These limited disclosures do not permit third parties or affiliates to use mobile information or SMS consent for their own marketing or lead-generation activities.
6. Notarial Records and Confidentiality
We handle information associated with notary services in accordance with applicable laws and recordkeeping obligations. Certain information may be required to be recorded or retained as part of a notarial act.
Please avoid sending sensitive identification information or confidential documents through ordinary text messages unless we have specifically advised you that the method is appropriate. Where additional information or documentation is required, we will communicate the appropriate method for providing it.
7. Cookies and Website Data
Our website may use cookies or similar technologies to support functionality, understand website usage, and improve the user experience. The information collected depends on the technologies enabled on our website.
You may be able to manage cookies through your browser settings. Where required, we will provide appropriate notices and choices regarding tracking technologies.
8. Data Security and Retention
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, or disclosure.
We retain information for as long as reasonably necessary to provide services, maintain required records, document consent and opt-out requests, resolve disputes, and comply with applicable laws.
No method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.
9. Your Privacy Choices and Rights
Depending on applicable law, you may have rights to request access to, correction of, or deletion of certain personal information.
To make a privacy request, contact us using the information below. We may need to verify your identity before processing a request, and certain records may need to be retained to comply with legal obligations.
You may opt out of SMS communications at any time by replying STOP.
10. Third-Party Websites
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of third parties, and we encourage you to review their privacy policies before providing information to them.
11. Children's Privacy
Our website and services are not directed to children under 13, and we do not knowingly collect personal information online from children under 13 without legally required authorization. If we become aware of inappropriate collection, we will take reasonable steps to address it in accordance with applicable law.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal obligations. Updates will be posted on this page with a revised “Last Updated” date. Where required by law, we will provide additional notice or obtain consent.
13. Contact Information
For questions about this Privacy Policy or our privacy practices, please contact us:
Business Name: Central Florida Signature, LLC d/b/a Notary Hive
Website: https://www.notaryhive.com/
Email: Orders@notaryhive.com
Phone: (407) 777-4334
Business Address: 2875 S Orange Ave. Ste. 500-1400 , Orlando, FL 32806